THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE

COUNCIL MINUTES

Tuesday, September 20, 2022 at 6:30 P.m. - 7:30 P.m.

Town Hall

56 Queen St

Port Hope ON

Present:

• Mayor Bob Sanderson
• Deputy Mayor Les Andrews
• Councillor John Bickle
• Councillor Laurie Carr
• Councillor Jeff Lees
• Councillor Wendy Meadows

Members Absent:

• Councillor Vicki Mink

Staff:

• David Smith, Chief Administrative Officer
• Jeanette Davidson, Director, Works and Engineering
• Todd Davis, Director, Planning and Development
• Julia Snoek, Director, Parks, Recreation and Culture
• Brian Gilmer, Director, Corporate Services/Clerk
• Charlie Dickinson, Purchasing and Risk Management Coordinator
• Shrishma Davé, Manager, Legislative Services/Deputy Clerk

Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope were held at 56 Queen Street, Port Hope, Ontario

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1.

Call to Order

The meeting was called to order at 6:30 p.m.

1.1

Moment of Silent Reflection

1.2

Land Acknowledgement

Mayor Sanderson acknowledged that this meeting was being held on the traditional territory of the Mississauga Nations.

1.3

COVID and Safety Update

Councillor Bickle provided a safety update.

1.4

Community Update

Mayor Sanderson provided an update with respect to: 

• September 19 being the National Day of Mourning to mark the passing of Her Majesty Queen Elizabeth II. Members of the public are invited to sign the book of condolences at Town Hall during business hours until September 30, 2022;
• In June, VIA Rail Canada resumed almost all rail services in Canada except the Kingston to Toronto Train 651 commuter service. Members of the Public invited to join the rally on September 24 at 10:30 a.m. The rally will take place at VIA Rail Station, Cobourg, 563 Division Street; 
• This is the last Council Meeting for this term of Council. There will be no more meetings until after the municipal election. The new Council will be inaugurated on November 15, 2022.

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE NATURE THEREOF

None declared.

3.

CLOSED SESSION

None.

4.

CONSENT AGENDA - Approval of the Minutes of Previous Meetings

• Moved by Deputy Mayor Andrews
  Seconded by Councillor Meadows

  That the Council Meeting minutes of September 6, 2022 and the Committee of the Whole Meeting minutes of September 6, 2022 be approved as circulated.

  CARRIED

4.1

Council Meeting Minutes of September 6, 2022.

4.2

Committee of the Whole Meeting Minutes of September 6, 2022.

5.

Business from Previous Minutes and Notification of New Business

None.

6.

Petitions and Delegations

None.

7.

Correspondence

None.

8.

Staff and Committee Reports

8.1

CAO-09-22 re: Strategic Plan Update.

• Moved by Councillor Bickle
  Seconded by Councillor Meadows

  That Staff Report CAO-09-22 re: Strategic Plan Update be received for information.

  CARRIED

8.2

CS-19-22 re: Deputy Mayor Selection - Council Term 2022-2026.

• Moved by Councillor Meadows
  Seconded by Councillor Lees

  That Staff Report CS-19-22 re: Deputy Mayor Selection - Council Term 2022-2026 be referred to By-laws.

  CARRIED

9.

CONSENT AGENDA - Resolutions

Resolutions 53/2022, 54/2022, 55/2022, 56/2022, 57/2022, 58/2022 and 60/2022 were considered collectively. Councillor Carr requested that Resolution 59/2022 be pulled for further discussion and considered separately.

9.1

53/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Council at their meeting held on September 6, 2022 considered a presentation by Watson & Associates Economists Ltd, regarding Development Charges By-law Update;
  
  NOW THEREFORE BE IT RESOLVED THAT Council approve the Development Charges Update Study dated July 22, 2022, subject to further annual review during the capital budget process; and determine that no further public meetings are required.

  CARRIED

9.2

54/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Council at the Committee of the Whole meeting held on September 6, 2022 considered Staff Report CS-15-22 regarding Acceptable Use of IT Assets Policy;
  
  NOW THEREFORE BE IT RESOLVED THAT Council adopt the Acceptable Use of IT Assets Policy attached hereto.

  CARRIED

9.3

55/2022

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Committee of the Whole at their meeting held on September 6, 2022 considered Staff Report CS-17-22 regarding 2023 Council and Committee of the Whole Meeting Schedule;
  
  NOW THEREFORE BE IT RESOLVED THAT Council to approve the proposed 2023 Council / Committee of the Whole Meeting Schedule attached hereto.

  CARRIED

9.4

56/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Committee of the Whole at their meeting held on September 6, 2022 considered Staff Report FS-23-22 regarding Electronic Monitoring Policy;
  
  NOW THEREFORE BE IT RESOLVED THAT Council adopt the Electronic Monitoring Policy attached hereto.

  CARRIED

9.5

57/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Committee of the Whole at their meeting held on September 6, 2022 considered Staff Report FS-24-22 regarding Other Than Continuous Full-Time (OTCFT) Employee Benefit Plan;
  
  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to:

  1.  Implement a group health and dental benefit plan for non union part-time, seasonal and contract employees (“Other Than Continuous Full-time Employees”) effective January 1, 2023 with a Health Spending Account credit administered to those employees who have met the eligibility criteria
  
  2.  Close the current Other Than Continuous Full-time (OTCFT) non union employee benefit plan to future employee enrolment and maintain the benefit plan for currently enrolled non union employees until their cessation of employment, their transfer to another plan, or change of employment classification.
  
  3.  Revise the Non-Statutory Benefit Policy to reflect the following changes for the non union Other Than Continuous Full-time (OTCFT) Employees:

  • Non union part-time, seasonal, and contract employees would be eligible to enrol in the Health Spending Account benefit plan, where they have worked seven hundred (700) or more hours in the preceding year, are actively employed and working with the Municipality in the year that follows.
  • The Health Spending Account amount would be $250 per year and for each successive year, where the employee meets the seven hundred (700) hours worked criteria, an additional $250 Health Spending Account credit would be added to their account, up to a maximum of ten (10) years of meeting the eligibility criteria, with a two thousand five hundred dollar ($2,500) Health Spending Account credit maximum.
  • Summer students, AND contract employees whose employment is dependent on funding from an outside source, would not be eligible to participate in the OTCFT Benefit plan.
  CARRIED

9.6

58/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Committee of the Whole at their meeting held on September 6, 2022 considered Staff Report PRC-13-22 regarding Foundational Funding Service Agreements;
  
  NOW THEREFORE BE IT RESOLVED THAT Council approve the Foundational Funding Service Agreements Policy attached hereto;
  
  AND BE IT FURTHER RESOLVED THAT Council authorize staff to proceed with the execution of three Foundational Funding Service Agreements as outlined in this report.

  CARRIED

9.7

59/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS Committee of the Whole at their meeting held on September 6, 2022 considered Staff Report CAO-08-22 regarding Lion's Park Concept Plan for Post Remediation;
  
  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to begin the public consultation process which will determine the final design options for the Lion's Park remediation area post remediation, using the schematics provided to initiate the process.

  CARRIED

9.8

60/2022 

• Moved by Councillor Meadows
  Seconded by Deputy Mayor Andrews

  WHEREAS the Council of the Municipality of Port Hope considered the proposed Amending Development Charges By-law as outlined in the 2022 Development Charges Update Study on September 6, 2022, and approved a resolution to be presented at the September 20, 2022 Council meeting to approve the Development Charges Update Study, subject to further annual review during the capital budget process;
  
  AND WHEREAS the Council of the Municipality of Port Hope, at the September 6, 2022 Council Meeting, approved the presentation of the proposed Amending Development Charges By-law for adoption at the September 20, 2022 Council Meeting;
  
  AND WHEREAS the proposed Amending Development Charges By-law as set out in the Development Charges Update Study highlighted the need to implement a policy with respect to Interest on Development Charges;
  
  NOW THEREFORE BE IT RESOLVED THAT Council adopt the proposed Interest on Development Charges Policy attached hereto as Appendix “A”.

  CARRIED

10.

By-laws

10.1

62/2022 

• Moved by Deputy Mayor Andrews
  Seconded by Councillor Meadows

  NOW THEREFORE BE IT RESOLVED THAT By-law 62/2022 being a By-law to Amend Development Charges By-law 63/2019 be read a first and second time.

  CARRIED

10.2

63/2022 

• Moved by Councillor Carr
  Seconded by Councillor Lees

  NOW THEREFORE BE IT RESOLVED THAT By-law 63/2022 being a By-law to authorize the execution of a Lease Agreement between Architectural Conservancy Ontario Inc. (Port Hope Branch) and the Municipality of Port Hope for Use of the Caretakers Cottage and Chapel Located at 110 and 114 Toronto Road respectively be read a first and second time.

  CARRIED

10.3

64/2022 

• Moved by Councillor Bickle
  Seconded by Deputy Mayor Andrews

  NOW THEREFORE BE IT RESOLVED THAT By-law 64/2022 being a By-law to Establish the Organizational Structure of the Municipality of Port Hope for the purpose of assisting the Historic Waste Program Management Office (HWP MO) for the duration of the Port Hope Area Initiative’s Port Hope Project Phase 2 works (Project) and Repeal By-law 50/2014 be read a first and second time.

  CARRIED

10.4

65/2022 

• Moved by Councillor Meadows
  Seconded by Councillor Carr

  NOW THEREFORE BE IT RESOLVED THAT By-law 65/2022 being a By-law to Stop-Up, Close, and Sell a Portion of an Original Road Allowance (Original Road Allowance Between Broken Front Concession and Concession 1) be read a first and second time.

  CARRIED

10.5

66/2022 

• Moved by Deputy Mayor Andrews
  Seconded by Councillor Meadows

  NOW THEREFORE BE IT RESOLVED THAT By-law 66/2022 being a By-law to Amend By-law 75/2019, as amended being a By-law to Delegate Certain Powers and Duties as Provided for under the Municipal Act or any other Act to amend Schedule A – Delegation of Certain Powers and Duties to Various Departments and Committees be read a first and second time.

  CARRIED

10.6

67/2022 

• Moved by Councillor Carr
  Seconded by Councillor Lees

  NOW THEREFORE BE IT RESOLVED THAT By-law 67/2022 being a By-law to Adopt a New Procurement Policy for the Corporation of the Municipality of Port Hope and Repeal By-law 20/2018 be read a first and second time.

  CARRIED

10.7

68/2022 

• Moved by Councillor Lees
  Seconded by Deputy Mayor Andrews

  NOW THEREFORE BE IT RESOLVED THAT By-law 68/2022 being a By-law to Authorize Execution of a Subdivision Agreement Between 2107401 Ontario Inc., Penryn Mason Homes Inc., Penryn Park Estates Inc. and Bank of Montreal and the Corporation of the Municipality of Port Hope be read a first and second time.

  CARRIED

10.8

69/2022

• Moved by Councillor Carr
  Seconded by Councillor Meadows

  NOW THEREFORE BE IT RESOLVED THAT By-law 69/2022 being a By-law Designate the Property Known Municipally as, 27 College Street (PT LT 4 PL 11 PORT HOPE), in the Municipality of Port Hope, in the Province of Ontario, as Being of Cultural Heritage Value or Interest Pursuant to the Ontario Heritage Act, R.S.O. 1990, c. O.18 be read a first and second time.

  CARRIED

10.9

70/2022 

• Moved by Councillor Lees
  Seconded by Councillor Carr

  NOW THEREFORE BE IT RESOLVED THAT By-law 70/2022 being to Amend the Procedural By-law related to the Timing of the Appointment of the Deputy Mayor be read a first and second time.

  CARRIED
• Moved by Deputy Mayor Andrews
  Seconded by Councillor Meadows

  NOW THEREFORE BE IT RESOLVED THAT By-laws 62/2022, 63/2022, 64/2022, 65/2022, 66/2022, 67/2022, 68/2022, 69/2022 and 70/2022 be read a third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

  CARRIED

11.

New and Other Business

Chief Administrative Officer David Smith expressed his gratitude to Mayor Sanderson for his years of service on behalf of staff and Council. He further thanked all Council members for their service to the Municipality of Port Hope.

Mayor Sanderson expressed his gratitude to Council, staff and residents for their support and encouragement. 

12.

County Update

Mayor Sanderson provided an update with respect to: 

• A partnership of municipalities in Eastern Ontario has released a report detailing the critical need for the return of VIA Rail Canada’s commuter train service along the Kingston-to-Toronto corridor; 
• Northumberland County’s much-anticipated Commuter Connect shuttle bus service is up and rolling. This service connects the communities of Northumberland with each other and with GO Transit services in Oshawa for Monday-to-Friday service; and
• Next County Council meeting is Wednesday, September 21, 2022.

13.

Question Period

Council - none

Media - none

Public - Wendy Reiner, thanked Mayor Sanderson and Council for their service. Requested information with respect to status of the trees located on Victoria Street, and how they would be addressed. 

14.

Confirmatory By-law

14.1

71/2022 

• Moved by Councillor Lees
  Seconded by Deputy Mayor Andrews

  NOW THEREFORE BE IT RESOLVED THAT By-law 71/2022 being a By-law to Confirm the Proceedings of the Council of the Corporation of the Municipality of Port Hope at its Regular Council Meeting Held on September 20, 2022 be read a first, second and third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

   

  CARRIED

15.

Adjournment

Council meeting adjourned at 7:33 p.m.