THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE

COUNCIL MINUTES

-
Town Hall
Council Chambers, 56 Queen St
Port Hope ON
Present:
  • Mayor Olena Hankivsky
  • Councillor Les Andrews
  • Councillor Todd Attridge
  • Deputy Mayor Claire Holloway Wadhwani
  • Councillor Vicki Mink
  • Councillor Adam Pearson
  • Councillor Darrell Toms
Staff:
  • Candice White, Chief Administrative Officer
  • David Baxter, Director, Finance
  • Jeanette Davidson, Director, Works and Engineering
  • Todd Davis, Director, Development Services
  • Jason Williams, Director, Protective Services
  • Brian Gilmer, Director, Corporate Services
  • Shrishma Davé, Manager, Legislative Services / Clerk
  • Emma McKerroll, Customer Service Assistant

Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope held at 56 Queen Street, Port Hope, Ontario


The meeting was called to order at 6:31 p.m.

Mayor Hankivsky read the Land Acknowledgement.

Mayor Hankivsky provided updates regarding:

  • Marking the first day of new school year and the importance of being mindful of traffic rules; 
  • Innovative Ontario government program to digitize the marriage licence application process, allowing residents to apply online for a marriage licence. The digitized process improves efficiency for both applicants and municipal staff, reducing the time required at Town Hall, and is available to all Ontario residents;
  • Update on the changes to the provincial fishing rules on the Ganaraska River; 
  • Physician recruitment efforts in the County; and
  • Update on progress in addressing livestreaming/audio issues in Council Chambers. 

Chief Simpson, Alderville First Nation was in attendance and provided a verbal presentation.

Deputy Mayor Holloway Wadhwani assumed the Chair to allow Mayor Hankivsky to move a motion as noted below. 

  • Resolution:130-2024
    Moved byMayor Hankivsky
    Seconded byCouncillor Attridge
    1. That Council receive Presentation 5.1 regarding Alderville First Nations efforts to attain Legal Personhood for Rice Lake and the Ganaraska River and;
    2. That Council endorse the efforts to date and further encourage Alderville First Nations to communicate any opportunities for concrete collaboration on their initiative.
    Carried

    Presenter was excused at 7:11 p.m. Mayor Hankivsky resumed Chair. 


Robin Dines, Port Hope Heritage Business Improvement Area was in attendance and provided a powerpoint presentation.

  • Resolution:131-2024
    Moved byCouncillor Pearson
    Seconded byCouncillor Attridge

    That the presentation by Robin Dines, Port Hope Heritage Business Improvement Area regarding Update on the Progress of the Heritage Business Improvement Area and Budget be received for information.

    Carried

    Presenter was excused at 7:36 p.m.


Susan Smith was in attendance and provided a verbal presentation. Presenter was excused at 7:57 p.m. It was the consensus of Council to have the next presenter speak as their subject matter was directly related to this presentation.

Martin Field was in attendance and provided a verbal presentation.

  • Resolution:132-2024
    Moved byCouncillor Mink
    Seconded byCouncillor Andrews

    That Council refer Presentation 5.3 regarding stray cats in the community, and Presentation 5.4 regarding the proposed establishment of a Trap, Neuter, Return, and Manage program to staff to engage the Northumberland Humane Society before the end of December 2024, for a formal update to Council, on progress to date and the identification of how the Municipality of Port Hope could support the implementation of such a program.

    Carried

    Presenter was excused at 8:19 p.m.


None.

  • Resolution:133-2024
    Moved byCouncillor Toms
    Seconded byCouncillor Mink

    That the Council Meeting minutes of July 9, 2024, the Special Council Meeting minutes of August 6, 2024 and the Committee of the Whole Meeting minutes of August 6, 2024 be approved as circulated.

    Carried
  • Resolution:135-2024
    Moved byCouncillor Toms
    Seconded byCouncillor Andrews
    1. That Report FS-11-24 regarding 2023 Building Permit Fees Annual Report be received for information purposes and further,
    2. That a copy be made available to the public through the Municipal website.
    Carried
  • Resolution:136-2024
    Moved byCouncillor Pearson
    Seconded byCouncillor Mink

    That Report WE-06-24 regarding Walton Street Reconstruction Update #2 be received for information.

    Carried
  • Resolution:137-2024
    Moved byCouncillor Pearson
    Seconded byCouncillor Andrews

    That Council receive report DS-21-24 regarding Investing in Canada Infrastructure Plan: Public Transit Stream and the Metrolinx Transit Procurement Initiative Renewals for information; and

    That Council refer to By-laws.

    Carried
  • Resolution:138-2024
    Moved byDeputy Mayor Holloway Wadhwani
    Seconded byCouncillor Toms

    WHEREAS at the Committee of the Whole meeting of August 6, 2024 Council considered correspondence from AMO regarding AMO Advocacy on Homelessness Encampments;

    NOW THEREFORE BE IT RESOLVED THAT the correspondence from AMO regarding AMO Advocacy on Homelessness Encampments be received for information.

    Carried
  • Resolution:139-2024
    Moved byDeputy Mayor Holloway Wadhwani
    Seconded byCouncillor Pearson

    WHEREAS Eastern Ontario’s small rural municipalities face insurmountable challenges to fund both new growth related infrastructure and ongoing maintenance of their capital assets including local roads and bridges, clean water, wastewater, waste facilities, and municipally owned buildings including recreational facilities and libraries; and

    WHEREAS the Federation of Canadian Municipalities has calculated that Municipal Governments across Canada are responsible for approximately 60 percent of public infrastructure that supports our economy and quality of life, but only receive 10 cents of every tax dollar; and  

    WHEREAS the Eastern Ontario Wardens’ Caucus (EOWC) region’s capital infrastructure deficit has increased by 58 percent since 2011 and is now at $6 billion, and growing; and  

    WHEREAS in 2018, the Ontario Government mandated all Ontario municipalities to develop and fully fund capital asset management plans by July 2025; and

    WHEREAS the EOWC has released a regional Municipal Infrastructure Policy Paper showing key infrastructure data, opportunities and challenges in small rural municipalities across Eastern Ontario; and  

    WHEREAS Eastern Ontario is a growing economy that can grow more with sustainable, innovative infrastructure partnership and investment from the Federal and Ontario Governments; and  

    WHEREAS the infrastructure deficit for small rural municipalities cannot be adequately addressed through property tax revenue, restricted municipal borrowing capacity, and municipalities limited ability to generate revenue; and

    WHEREAS small rural taxpayers cannot afford dramatic increases to pay for the current and future infrastructure; and   

    NOW THEREFORE BE IT RESOLVED THAT the Municipality of Port Hope joins the Eastern Ontario Wardens’ Caucus, the Association of Municipalities of Ontario, and the Federation of Canadian Municipalities in calling on the Federal and Ontario Governments to immediately and sustainably partner with Municipal Governments by investing in both the new and ongoing maintenance and repairs of municipal infrastructure in Eastern Ontario’s small rural municipalities; and 

    THAT the Federal and Ontario Governments immediately review data and work together to implement solutions based on the EOWC’s Municipal Infrastructure Policy Paper in partnership with small rural municipalities; and  

    FINALLY THAT this resolution be forwarded to The Honourable Justin Trudeau, Prime Minister of Canada, The Honourable Sean Fraser, Minister of Housing, Infrastructure and Communities of Canada; The Honourable Doug Ford, Premier of Ontario; The Honourable Kinga Surma, Ontario Minister of Infrastructure; The Honourable Paul Calandra, Ontario Minister of Municipal Affairs and Housing; The Honourable Lisa Thompson, Ontario Minister of Rural Affairs; The Honourable Peter Bethlenfalvy, Ontario Minister of Finance; The Honourable Prabmeet Sakaria, Ontario Minister of Transportation; The Honourable Victor Fedeli, Ontario Minister of Economic Development, Job Creation and Trade; Philip Lawrence, MP, Northumberland-Peterborough South; David Piccini, MPP, Northumberland-Peterborough South; Federation of Canadian Municipalities; Association of Municipalities of Ontario; Canada Mortgage and Housing Corporation; Rural Ontario Municipal Association; Eastern Ontario Wardens’ Caucus.

    Carried
  • Resolution:140-2024
    Moved byCouncillor Attridge
    Seconded byCouncillor Mink

    WHEREAS at the Committee of the Whole meeting of August 6, 2024 Council considered Staff Report PD-17-24 regarding Digital Main Street Program 2022-2024;

    NOW THEREFORE BE IT RESOLVED THAT Staff Report PD-17-24 That Report PD-17-24 regarding Digital Main Street Program 2022-2024 be received for information.

    Carried
  • Resolution:141-2024
    Moved byCouncillor Toms
    Seconded byCouncillor Pearson

    WHEREAS at the Committee of the Whole meeting of August 6, 2024 Council considered Staff Report PD-18-24 regarding Reinstatement of Draft Plan Approval, Talbot Drive Phase 2 (SU03-2018);

    NOW THEREFORE BE IT RESOLVED THAT Council approve the reinstatement of the Draft Approval for Plan of Subdivision (File No. SU03-2018) in Part of Lot 2, Concession 1, Part 1 of 39R10543 Except 39M815, for a three-year period ending September 3, 2027.

    Carried
  • Resolution:142-2024
    Moved byCouncillor Attridge
    Seconded byCouncillor Toms

    WHEREAS at the Committee of the Whole meeting of August 6, 2024 Council considered Staff Report CAO-02-24 regarding 2025-2028 Strategic Plan Process;

    NOW THEREFORE BE IT RESOLVED THAT Council support the development a Strategic Plan Process for the period of 2025-2028;

    AND FURTHER RESOLVED THAT Council direct staff to prepare and present a Strategic Planning Roadmap for the period of 2025-2028 at the September 10, 2024 Committee of the Whole Meeting.

    Carried
  • Resolution:143-2024
    Moved byCouncillor Attridge
    Seconded byCouncillor Pearson

    WHEREAS Section 10 of By-law 05-2021 with regard to the composition of the Heritage Business Improvement Area (HBIA) Board states "a minimum of five (5) and a maximum of ten (10) members appointed by Municipality of Port Hope selected by a vote of the HBIA membership" and

    WHEREAS the HBIA Board currently has only the minimum number of members appointed; and

    WHEREAS in order to ensure the continuity of operations of the Board in accordance with By-law 05-2021 it is advisable to appoint an additional member to be confirmed at their Annual General Meeting; and 

    WHEREAS correspondence was received from the HBIA dated August 29, 2024 advising that the Board at their meeting held August 28, 2029 recommended the appointment of Teresa Brown; 

    NOW THEREFORE BE IT RESOLVED THAT Council appoint Teresa Brown to the Heritage Business Improvement Area (HBIA) Board of Directors as requested by the HBIA Board of Directors at their August 28, 2024 meeting; and

    BE IT FURTHER RESOLVED THAT Council confirm the following members on the Heritage Business Improvement Area (HBIA) Board of Directors:

    Bob Dodd
    Dean Howlett
    Teri-Jo Collina
    Robin Dines
    Carolyn Scatterty
    Teresa Brown

    Carried
  • Resolution:145-2024
    Moved byCouncillor Toms
    Seconded byCouncillor Andrews

    That leave be granted to introduce a by-law and to dispense with the reading of the by-law by the Clerk to confirm the proceedings of the Council of the Municipality of Port Hope at its regular meeting held on September 3, 2024 and the same be considered read and passed and that the Mayor and Clerk sign the same and the Seal of the Corporation be thereto affixed. 

    Carried

Meeting adjourned at 8:56 p.m.

No Item Selected