The Corporation of the Municipality of Port Hope

Council Agenda

Tuesday, November 05, 2024 at 6:30 P.m. - 7:30 P.m.

Town Hall

Council Chambers, 56 Queen St

Port Hope ON

Council Chambers, Town Hall, 56 Queen Street, Port Hope, Ontario

 

The meeting will also be livestreamed via the Municipality's YouTube Channel. Please visit our website for more information or contact

Starting in 2024, the Council of the Municipality of Port Hope has implemented Procedural By-law 60-2023. As such, Council and Committee of the Whole Meetings will be held on separate evenings. You can view the 2024 Meeting Calendar for dates of all meetings.

Please note, Question Period is only available during Committee of the Whole meetings and will not be available at the Council Meeting. Members of the Public who wish to speak to a matter on the agenda of the Council Meeting may submit a deputation request form by noon (12:00 p.m.) on the day before the meeting. Please review the guidelines for providing a deputation request to Council prior to submitting your form. Should you not be able to access a computer, please contact 905.885.4544 and request to speak to a member of Clerks’ Staff for assistance.

If you wish to make a presentation to Council, please submit a presentation request form to the Office of the Clerk by the Wednesday preceding the Council Meeting date. Please review the guidelines for providing a presentation to Council prior to submitting your form.

Should you wish to connect with Council on any matters on the Council agenda or any other municipal business, please review the Connecting with Council page for ways to do so.

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1.

Call to Order

1.1

Moment of Silent Reflection

1.2

Land Acknowledgement

Mayor Hankivsky will read the Land Acknowledgement.

2.

Disclosure of Pecuniary Interest 

3.

Closed Session

None.

4.

Announcements, Updates and Recognitions

4.1

Mayor's Kids and Youth Art Contest Winners - "What I Love about Port Hope"

5.

Presentations

5.1

Jason Schmidt on behalf of Northumberland Pride regarding video summarizing achievements during the year

• Recommended Action:

  Receive for information.

6.

Deputations

Deputations may only be made on a matter that is on the Council agenda. Please note that you can register for a deputation one day before the meeting. Please review the deputation process for more information. 

6.1

Stephan Horn regarding Item 10.4, Report DS-26-24 re: Telecommunications Tower Protocol

7.

Correspondence

7.1

Town of Cobourg Council regarding Police Service Future Opportunities, Collaboration and Merger Option Considerations from the October 10, 2024, Special Meeting (Councillor Pearson)

• Recommended Action:

  Receive for information.

7.2

Susan Layard Co-Chair, ACO Port Hope Advocacy Committee regarding Proposed Property Standards By-law. (Councillor Attridge)

• Recommended Action:

  Receive for information.

8.

Adoption of Minutes - Consent Agenda

Items listed under the Consent Agenda are usually considered collectively as one motion. Council members may request that specific items be removed for separate discussion/deliberation and action.

8.1

Council Meeting Minutes of October 15, 2024

8.2

Committee of the Whole Meeting Minutes of October 22, 2024

8.3

Special Council Meeting Minutes of October 29, 2024

9.

Advisory Committee and Board Minutes - Consent Agenda

9.1

Port Hope Public Library Board Meeting Minutes of June 19, 2024

9.2

Heritage Port Hope Advisory Committee Meeting Minutes of August 19, 2024

9.3

Environmental Advisory Committee Meeting Minutes of August 29, 2024

9.4

Civic Awards Advisory Committee Meeting Minutes of September 9, 2024

9.5

Accessibility Advisory Committee Meeting Minutes of September 12, 2024

9.6

Port Hope Public Library Board Meeting Minutes of September 16, 2024

9.7

Environmental Advisory Committee Meeting Minutes of September 19, 2024

9.8

Port Hope Heritage Business Improvement Area (HBIA) Board Meeting Minutes of September 25, 2024

9.9

Parks, Recreation and Culture Advisory Committee Meeting Minutes of September 25, 2024

9.10

Port Hope Police Services Board Meeting Minutes of September 26, 2024

9.11

Port Hope Public Library Board Meeting Minutes of October 8, 2024

• Recommended Action:

  Receive for information.

10.

Items for Consideration

10.1

Presentation by D. Baxter, Director, Finance regarding Long-Term Debenture Plan

• Recommended Action:

  Receive for information.

10.2

Verbal Update by D. Baxter, Director, Finance regarding Approval of 2024 Development Charges Background Study and Interest on Development Charges Policy

• Recommended Action #1:

  WHEREAS the Municipality of Port Hope has collected development charges from property developers to cover the costs of building infrastructure and public amenities needed to support new construction projects in accordance with the Development Charges Act, 1997 for many years with regular reviews and amendments being made as required to maintain currency with Provincial Legislation changes; and

  WHEREAS a Public Meeting was held on October 8, 2024 to present the 2024 Development Charges Background Study and proposed Development Charges By-law and receive a presentation regarding the same; and

  WHEREAS comments provided by members of the public regarding the proposed content did not require further changes to the proposed Development Charges By-law; and

  WHEREAS the proposed Development Charges By-law has been properly advertised and Council has satisfied its obligations under the Development Charges Act, 1997; and

  NOW THEREFORE BE IT RESOLVED THAT Council determines that no further meeting related to the proposed Development Charges By-law review is required; and

  BE IT FURTHER RESOLVED THAT Council hereby approves the 2024 Development Charges Background Study dated May 10, 2024, as amended, September 27, 2024, including the approval of the forecast of anticipated development and the underlying capital forecast and calculations; and

  BE IT FURTHER RESOLVED THAT Staff are hereby authorized to include an annual amount in the Municipal Budget, as required based on anticipated and actual development charge exemptions, to be able to fund the development charge exemption as established in the proposed Development Charges By-law.

• Recommended Action #2:

  WHEREAS a Public Meeting was held on October 8, 2024 to present the 2024 Development Charges Background Study and proposed Development Charges By-law and receive a presentation regarding the same; and

  WHEREAS it is anticipated that at their meeting on November 5, 2024 Council will approve the 2024 Development Charges Background Study dated May 10, 2024, as amended, September 27, 2024, including the approval of the forecast of anticipated development and the underlying capital forecast and calculations; and

  WHEREAS the current Development Charges By-law and the proposed new Development Charges By-law require that an Interest Policy be adopted by Council in order to establish a financial risk management framework for determining the interest rate that can be applied to Development Charges, as permitted under sections 26.1 and 26.2 of the Development Charges Act, 1997; and

  WHEREAS the current Interest Policy was adopted by Resolution 60/2022, and following recent changes to legislation, an updated Interest Policy is required and recommended;

  NOW THEREFORE BE IT RESOLVED THAT Council hereby adopts the Interest on Development Charges Policy (Attachment 1).

10.3

Draft 2023 Audited Financial Statements

• Recommended Action:

  WHEREAS the Municipal Act, 2001 requires that each municipality must appoint a licensed auditor to examine its financial records each fiscal year to ensure the municipality’s financial statements are accurate, compliant with accounting standards, and that public funds are managed responsibly; and

  WHEREAS the auditor’s findings are to be presented to Council for consideration independently and from an unbiased perspective, contributing to transparency and accountability in municipal financial management; and

  WHEREAS Council at the November 5, 2024 Council meeting considered the Draft 2023 Audited Financial Statements;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the Draft 2023 Audited Financial Statements attached hereto as Attachment 1.

10.4

Report DS-26-24 re: Telecommunications Tower Protocol

• Recommended Action:

  WHEREAS Council in Committee of the Whole dated August 6, 2024, considered Staff Report PD-19-24 regarding adopting a draft Telecommunication Tower Protocol Policy; and

  WHEREAS Committee of the Whole directed staff to engage with members of the public to finalize the adopted Telecommunication Tower Protocol Policy in a manner that is in keeping with relevant Federal legislation under the Radiocommunication Act; and

  WHEREAS following this further review, staff added a statement under Section 1 (Purpose) which states “To assist in ensuring that the process and ultimate decision-making protects the interests of the Port Hope community.” as further described in Report DS-26-24;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the finalized Telecommunication Tower Protocol Policy as revised (Attachment 1).

10.5

Report WE-07-24 re: Ganaraska Region Conservation Authority 2025 Preliminary Budget

• Recommended Action:

  That the proposed Ganaraska Region Conservation Authority Budget be referred to 2025 Budget deliberations.

10.6

Report WE-08-24 re: 2024 Transit Review

• Recommended Action:
  1. That Council receive Report WE-08-24 for information; and
  2. That the Rural ROLLS pilot project be cancelled at the end of 2024; and
  3. That the fees and charges by-law be amended to make the fee for the special student pass free.

11.

Committee Reports and Recommendations

11.1

Motion from Committee of the Whole Meeting, October 22, 2024 regarding Port Hope Public Library Board Budget Presentation

• Recommended Action:

  WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council received a Budget presentation from the Port Hope Public Library Board;

  NOW THEREFORE BE IT RESOLVED THAT the presentation by Margaret Scott, CEO / Chief Librarian regarding Port Hope Public Library Board Budget be received for information; and

  FURTHER that the Port Hope Public Library budget be provided with a cap of  5%, 7%, and 9% and that the comparison between those budget numbers be provided for Council consideration.

11.2

Motion from Committee of the Whole Meeting of October 22, 2024 regarding Report FS-17-24 re: Consideration of Rural LLRW, Urban LLRW and Hydro Reserve Funds use in 2025 Budget

• Recommended Action:

  WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report FS-17-24 regarding Consideration of Rural LLRW, Urban LLRW and Hydro Reserve Funds Use in 2025 Budget;

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to consider the use of Hydro Reserve Funds as a funding source for the Walton Phase 3 reconstruction project.

11.3

Motion from Committee of the Whole Meeting of October 22, 2024 regarding Report DS-25-24 re: Sign Variance – 20 Jocelyn Street

• Recommended Action:

  WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report DS-25-24 regarding Sign Variance - 20 Jocelyn Street;

  NOW THEREFORE BE IT RESOLVED THAT Council approve the request for a Variance to By-law No. 17/2005, being a By-law Regulating Signs in the Municipality of Port Hope, for five signs on the interior lot and three signs on the front lot of 20 Jocelyn Street.

11.4

Motion from Committee of the Whole Meeting of October 22, 2024 regarding Report PRC-13-24 re: Location of New Port Hope Pump Park

• Recommended Action:

  WHEREAS at the Committee of the Whole meeting of October 22, 2024 Council considered Report PRC-13-24 regarding Location of New Port Hope Pump Park;

  NOW THEREFORE BE IT RESOLVED THAT Council direct staff to proceed with the installation of the Port Hope Pump Park at the Town Agricultural Park.

12.

Notice of Motions

Council Members may bring forward a motion for Council consideration.  Please review the Notice of Motion process for more information.

12.1

Notice of Motion regarding Development of a County-Led Encampment Management Plan

This motion has been included on the agenda in order to provide notice to the public. In accordance with Procedural By-law, it will automatically be put over to the next meeting. This motion will be considered at the November 12, 2024 meeting of the Committee of the Whole. 

Moved by Deputy Mayor Claire Holloway Wadhwani
Seconded by Councillor Todd Attridge

WHEREAS the Municipality of Port Hope recognizes that affordable housing and homelessness is a growing crisis and that a collaborative response is required;
NOW THEREFORE BE IT RESOLVED THAT Mayor Hankivsky, in her role as County Councillor, be directed to introduce a motion at Northumberland County Council, on behalf of the Municipality of Port Hope Council, calling for the development of a county-led encampment management plan that:

1. provides for the human rights, health, and safety, of all residents and property owners;
2. clarifies and defines the role of the upper tier as the regional service manager; and
3. clarifies the complimentary roles and responsibilities of the lower tiers.

AND BE IT FURTHER RESOLVED THAT a copy of this resolution be circulated to Northumberland County and all lower tier municipalities.

13.

By-laws - Consent Agenda

That the following by-law(s) be passed:

13.1

67-2024 - By-law for Prescribing Standards for the Maintenance and Occupancy of all Property Within the Municipality of Port Hope and to Repeal By-law 69-2006

Refer to Report PS-15-24

13.2

68-2024 - Imposition of Development Charges

14.

Confirmatory By-law

14.1

69-2024 - Confirm the Proceedings of the Council Meeting of November 5, 2024

15.

Adjournment