THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE

COMMITTEE OF THE WHOLE MINUTES

, Following Council Meeting
Town Hall
56 Queen St
Port Hope ON
Present:
  • Mayor Olena Hankivsky
  • Councillor Les Andrews
  • Councillor Todd Attridge
  • Councillor Chris Collins
  • Councillor Claire Holloway Wadhwani
  • Councillor Vicki Mink
  • Councillor Adam Pearson
Staff:
  • David Baxter, Director, Finance
  • Jeanette Davidson, Director, Works and Engineering
  • Todd Davis, Director, Planning and Development
  • Julia Snoek, Director, Parks, Recreation and Culture
  • Jason Williams, Director, Protective Services
  • Brian Gilmer, Director, Corporate Services/Clerk
  • Shrishma Davé, Manager Legislative Services/Deputy Clerk

Minutes of the Committee of the Whole Meeting of the Corporation of the Municipality of Port Hope were held at 56 Queen Street, Port Hope, Ontario

1.
CALL TO ORDER

 

The meeting was called to order at 6:49 p.m. following the Council meeting.

2.
DISCLOSURE OF PECUNIARY INTEREST AND THE NATURE THEREOF

 

None declared.

3.
DELEGATIONS

 

3.1
Lisa Horne, Director, Community and Social Housing and Jennifer Moore, CAO, County of Northumberland regarding Community and Social Services.

This item has attachments. 
1.Delegation Jan 10 23 Cty of Northd re Community and Social Services.pdf

Lisa Horne, Director, Community and Social Housing and Jennifer Moore, CAO, County of Northumberland were in attendance and provided a presentation. 

  • Moved byCouncillor Attridge
    Seconded byCouncillor Andrews

    That the presentation by Lisa Horne, Director, Community and Social Housing and Jennifer Moore, CAO, County of Northumberland regarding Community and Social Services be received for information.

    CARRIED

    Delegation was excused at 7:34 p.m.


3.2
Margaret Kerr regarding Proposed Plan for a Northumberland Centre for Healthy Independent Living (NCHIL).

This item has attachments. 
1.Presentation Jan 10 23 M Kerr re Northd Cntre for Health Indep Living.pdf

Margaret Kerr was in attendance and provided a delegation.

  • Moved byCouncillor Andrews
    Seconded byCouncillor Collins
    1. That the presentation by Margaret Kerr regarding Proposed Plan for a Northumberland Centre for Healthy Independent Living (NCHIL) be received for information; and
    2. That the proposed plan for a Northumberland Centre for Healthy Independent Living (NCHIL) be referred to the Strategic Planning process for further consideration. 
    CARRIED

    Delegation was excused at 7:47 p.m.


3.3
Martha Ciana, Heritage Business Improvement Area (HBIA) regarding Year End Update.

This item has attachments. 
1.Delegation Jan 10 23 re HBIA.pdf

Martha Ciana, Heritage Business Improvement Area (HBIA) was in attendance and provided a presentation. 

  • Moved byCouncillor Attridge
    Seconded byCouncillor Holloway Wadhwani
    1. That the presentation by Martha Ciana, Heritage Business Improvement Area (HBIA) regarding Year End Update be received for information; and
    2. That the presentation be referred to the Strategic Planning process for further consideration. 
    CARRIED

    Delegation was excused at 8:07 p.m.


4.
CONSENT AGENDA

 
  • Moved byCouncillor Collins
    Seconded byCouncillor Mink

    That Consent Agenda items 1 through 2 be received for information.

    CARRIED

5.
Corporate Services - Councillor Vicki Mink

 

5.1
Staff Reports

 

5.1.1
Report CS-23-22 re: Options for Deputy Mayor Appointment.

This item has attachments. 
1.5.1.1 Jan 10 CS-23-22 re Options for Deputy Mayor Appointment.pdf

  • Councillor Andrews introduced an alternative motion not included as a recommended option in Staff Report CS-23-22

    Moved byCouncillor Andrews
    Seconded byCouncillor Holloway Wadhwani

    Whereas Council considered Report CS-19-22, re: Appointment of Deputy Mayor at the Regular Council Meeting of December 6, 2022, and requested further information via a staff report regarding options for selecting a Deputy Mayor; 

    And Whereas Council in Committee of the Whole considered Report CS-23-22, re: Options for Deputy Mayor at their meeting of December 20, 2022 and decided to defer consideration of the matter until the next meeting of January 10, 2023;

    And Whereas Report CS-23-22 outlines three suggested options to appoint the Deputy Mayor, and it is Council's responsibility to determine the selection and appointment process;

    Therefore be it resolved that the appointment of the Deputy Mayor position be as follows: 

    -    Two (2) Deputy Mayors appointed via Council resolution within three months of the Inaugural Meeting – one from each Ward, for a period of two years; 

    -    Upon expiry of the two year term, Council can reappoint the members through resolution, or select two new Council Members (one from each ward) to fulfill the Deputy Mayor function; 

    -    The Deputy Mayor compensation, which is $6000 over and above the Council Member remuneration, be equally divided between the two serving Deputy Mayors (i.e. $3000 for each serving Deputy Mayor). 

    And be it further resolved that staff be directed to bring forward the necessary by-law and policy amendments required to appoint the Deputy Mayor throughout the 4-year term of Council.

    DEFEATED
  • Moved byCouncillor Holloway Wadhwani
    Seconded byCouncillor Attridge

    That staff be directed to bring forward the necessary by-law and policy amendments required to appoint the Deputy Mayor on a rotating basis amongst the 6 Councillors throughout the 4 year term of Council. 

  • Amendment:
    Moved byCouncillor Holloway Wadhwani
    Seconded byCouncillor Attridge

    That the main motion be amended by adding the following: 

    That the necessary by-law amendment also include a review at the end of the 4 year appointment of the Deputy Mayor.

    CARRIED

  • The motion, as amended, was then carried as follows: 

    Moved byCouncillor Holloway Wadhwani
    Seconded byCouncillor Attridge
    1. That staff be directed to bring forward the necessary by-law and policy amendments required to appoint the Deputy Mayor on a rotating basis amongst the 6 Councillors throughout the 4 year term of Council; and
    2. That the necessary by-law amendment also include a review at the end of the 4 year appointment of the Deputy Mayor.
    CARRIED

5.2
New Business

 

None.

Corporate Services Committee adjourned at 8:52 p.m.

6.
Finance - Councillor Les Andrews

 

6.1
Staff Reports

 

6.1.1
FS-01-23 re Health and Safety Policy Annual Review.

This item has attachments. 
1.6.1.1 Jan 10 23 FS-01-23 re Health and Safety Policy Review.pdf
2.6.1.1 Attachment 1 - Health and Safety Policy Statement 2023.pdf
3.6.1.1 Attachment 2 - Policy_Workplace Violence Harrassment and Discrimination 2023.pdf
  • Moved byCouncillor Pearson
    Seconded byMayor Hankivsky

    That a Resolution be presented to Council to adopt:

    1)    The revised Health and Safety Policy Statement (Attachment 1).

    2)    The revised Workplace Violence, Harassment and Discrimination Policy, (Attachment 2).

    CARRIED

6.2
New Business

 

None.

Finance Committee adjourned at 8:53 p.m.

7.
Planning and Development - Councillor Todd Attridge

 

7.1
Staff Reports

 

7.1.1
PD-01-23 re Zoning By-law Amendment Application (ZB03-2022) 3402 Ganaraska Road.

This item has attachments. 
1.7.1.1 Jan 10 23 PD-01-23 re ZBA - 3402 Ganaraska Rd.pdf
2.7.1.1 Attachment 1_Draft By-law xx-2023 - Zoning By-law Amendment - ZB03-2022.pdf
3.7.1.1 Attachment 2_Public Comments after Public Meeting.pdf
  • Moved byCouncillor Pearson
    Seconded byMayor Hankivsky

    That a by-law be presented to Council to rezone the Subject Lands municipally known as 3402 Ganaraska Road to a site-specific Hamlet Commercial ‘COMV(141)’ zone that would permit a retail store, specialty food store, a single detached dwelling, home occupation, community garden and recognize the current legal non-conforming agriculture activities (excluding livestock facilities).

    CARRIED

7.1.2
PD-02-23 re Zoning By-law Amendment Application (ZB05-2022) 4839 County Road 2.

This item has attachments. 
1.7.1.2 Jan 10 23 PD-02-23 Recommendation Report_ZB05-2022_January 4 2022.pdf
2.7.1.2 Attachment 1 - Public Meeting Report - ZB05-2022.pdf
3.7.1.2 Attachment 2 - Agency Comments.pdf
4.7.1.2 Attachment 3 - DRAFT ZB05-2022_4839 County Road 2_By-law xx-2023.pdf
  • Moved byCouncillor Holloway Wadhwani
    Seconded byCouncillor Mink

    That a by-law be presented to Council to rezone the Subject Lands municipally known as 4839 County Road 2 from Development ‘D’ to Hamlet Residential One ‘RESV1’.

    CARRIED

7.2
New Business

 

None.

Planning and Development Committee adjourned at 9:01 p.m.

8.
Parks, Recreation & Culture - Councillor Adam Pearson

 

8.1
Staff Reports

 

None.

8.2
New Business

 

None.

Parks, Recreation and Culture Committee adjourned at 9:01 p.m.

9.
Works and Engineering - Councillor Claire Holloway Wadhwani

 

9.1
Staff Reports

 

None.

9.2
New Business

 

9.2.1
Councillor Attridge re Notice of Motion regarding Walton Street Redesign - Lent Lane Bump Out.

 
  • Moved byCouncillor Attridge
    Seconded byMayor Hankivsky

    Automatically forwarded to the January 24, 2023 meeting in accordance with the Procedural By-law. The motion will be deliberated at that meeting.

    Whereas the Council of the Municipality of Port Hope considered Report WE-20-22 regarding Walton Street Reconstruction and Streetscape Improvements between Pine Street to Mill Street at their Special Meeting held on June 22, 2022;

    And Whereas the Council of the Municipality of Port Hope approved the preferred designs as identified in Report WE-20-22 at their Council Meeting held on July 5, 2022;

    And Whereas the Council of the Municipality of Port Hope declared a Climate Emergency via Resolution 71/2022 at their meeting of December 6, 2022, and recommended that Staff review options to implement timely municipal initiatives that improve our resiliency to climate change;

    And Whereas the new timeline for the Walton St. Infrastructure Upgrade project provides an opportunity to consider changes to the design plan;

    And Whereas the green stormwater management infrastructure opportunities for the Lent Lane bump-out (at Walton Street and Ontario Street) which was one of the recommended options as part of the Walton Street redesign could be a viable climate-friendly municipal initiative;

    And Whereas the accessibility and walkability factors related to the Lent Lane bump-out option require further consideration by Council;

    Therefore be it resolved that Council direct staff to prepare a report that revisits the options previously presented for a bump-out on Walton Street at Lent Lane, and provides further information regarding how to balance the interests of diverse stakeholders/community members, enhance accessibility, and improving our preparedness for climate change impacts, while ensuring residents can continue to access Walton Street by car and park conveniently;

    And therefore be it further resolved that Council direct staff to provide this report in time for the February 7, 2023 Committee of the Whole meeting.

    Works and Engineering Committee adjourned at 9:04 p.m.


10.
Protective Services - Councillor Chris Collins

 

10.1
Staff Reports

 

10.1.1
Report PS-01-23 re: Fire Marshal's Public Fire Safety Council Grant Funding.

This item has attachments. 
1.10.1.1 Jan 10 23 PS-01-23 re Fire Marshal Public Safety Council Grant Funding.pdf
2.10.1.1 Jan 10 23 Attachment 1 - Certification Grant Award letter.pdf
  • Moved byCouncillor Pearson
    Seconded byCouncillor Holloway Wadhwani

    That Report PS-01-23 re: Fire Marshal's Public Fire Safety Council Grant Funding be received for information.

    CARRIED

10.2
New Business

 

Director Williams advised that the Municipality would be hosting a community open house with respect to the Fire Station 2 Replacement Project, to take place on January 18, 2023, from 6:00 p.m. to 8:00 p.m. at the Canton Hub (5325 County Rd. 10)

Protective Services Committee adjourned at 9:06 p.m.

11.
Question Period

 

Council - none

Media - Northumberland 89.7 regarding Item 5.1.1, inquired about whether the appointment of the alternate Councillor to be appointed to the County Council would be coming at a later date. 

Public - Ed White, 51 Mill St South, regarding delegations remaining until the end of the meeting so that the public could ask questions. He further inquired regarding Item 5.1.1, and the powers/definition provided to the Deputy Mayor.

12.
Adjournment

 

Committee of the Whole meeting adjourned at 9:17 p.m.

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