THE CORPORATION OF THE MUNICIPALITY OF PORT HOPE

COUNCIL MINUTES

Tuesday, July 04, 2023 at 6:30 P.m. - 7:30 P.m.

Town Hall

Council Chambers, 56 Queen St

Port Hope ON

Present:

• Mayor Olena Hankivsky
• Deputy Mayor Todd Attridge
• Councillor Chris Collins
• Councillor Claire Holloway Wadhwani
• Councillor Vicki Mink
• Councillor Adam Pearson

Members Absent:

• Councillor Les Andrews

Staff:

• David Smith, Chief Administrative Officer
• David Baxter, Director, Finance
• Jeanette Davidson, Director, Works and Engineering
• Todd Davis, Director, Planning and Development
• Julia Snoek, Director, Parks, Recreation and Culture
• Jason Williams, Director, Protective Services
• Brian Gilmer, Director, Corporate Services/Clerk
• Shrishma Davé, Manager, Legislative Services/Deputy Clerk

Minutes of the Regular Meeting of the Corporation of the Municipality of Port Hope were held at 56 Queen Street, Port Hope, Ontario

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1.

Call to Order

The Council Meeting was called to order at 6:30 p.m.

1.1

Moment of Silent Reflection

1.2

Land Acknowledgement

Mayor Hankivsky acknowledged that this meeting was being held on the traditional territory of the Mississauga Nations.

1.3

Community Updates

Mayor Hankivsky provided an update with respect to:

• A reminder that the Council Recess Schedule is now in effect. Council and Committee of the Whole Meetings take place only once in July (today) and once in August (on August 1). 
• The Mayor’s Corner will be publishing the next edition on July 7 and then again at the beginning of August. Our regular schedule will resume in September.
• Highlights from the HKPR District Health Unit Campaign Dashboard. 

2.

DISCLOSURE OF PECUNIARY INTEREST AND THE NATURE THEREOF

None declared.

3.

Closed Session

• Moved by Councillor Collins
  Seconded by Councillor Pearson

  Council held a closed session at 5:00 p.m. in accordance with the provisions of the Municipal Act, in order to address items pertaining to personal matters about an identifiable individual, including municipal or local board employees - Section 239(2)(b). (CAO Recruitment), matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality or local board - Section 239(2)(e) and advice that is subject to solicitor/client privilege, including communications necessary for that purpose - Section 239(2)(f). (OLT-22-003126 - AON/Mason Homes Phase 5).

  CARRIED

  Mayor Hankivsky advised that during the closed session, Council received information, and provided direction to staff regarding the next steps in the CAO Recruitment process. Council also provided direction regarding the AON / Mason Homes OLT matter. Further communications regarding both of these items will follow in the next few weeks

  
  

4.

CONSENT AGENDA - Approval of the Minutes of Previous Meetings

• Moved by Deputy Mayor Todd Attridge
  Seconded by Councillor Collins

  That the Council Meeting minutes of June 20, 2023 and the Committee of the Whole Meeting minutes of June 20, 2023 be approved as circulated.

  CARRIED

4.1

Council Meeting Minutes of June 20, 2023

4.2

Committee of the Whole Meeting Minutes of June 20, 2023

5.

Business from Previous Minutes and Notification of New Business

None.

6.

Petitions and Delegations

None.

7.

Correspondence

None.

8.

Staff and Committee Reports

8.1

Staff Report WE-13-23 re: Water Treatment Plant Roof Replacement Additional Funds Request – 35 Marsh St

• Moved by Deputy Mayor Todd Attridge
  Seconded by Councillor Holloway Wadhwani

  That Staff Report WE-13-23 regarding Water Treatment Plant Roof Replacement Additional Funds Request - 35 Marsh Street be referred to Resolutions.

  CARRIED

8.2

Staff Report WE-14-23 re: Contract 57-ENG-2023 - Sylvan Glen Bridge Replacement Project

• Moved by Councillor Mink
  Seconded by Councillor Holloway Wadhwani

  That Staff Report WE-14-23 regarding Contract 57-ENG-2023 - Sylvan Glen Bridge Replacement project be referred to Resolutions.

  CARRIED

9.

CONSENT AGENDA - Resolutions

Resolutions 37/2023, 38/2023, 39/2023 and 40/2023 were considered collectively.

9.1

37/2023 

• Moved by Councillor Pearson
  Seconded by Councillor Holloway Wadhwani

  WHEREAS members of Council continue to hear from residents and local businesses about the increasing demand for affordable transportation opportunities and the need for ridesharing applications to begin offering services in the area; and

  WHEREAS the Municipality of Port Hope currently regulates taxicabs and limousines but does not formally regulate or allow ridesharing apps and other similar fee for service transportation businesses; and

  WHEREAS a progressive and accommodating Vehicle for Hire By-law would open up opportunities for improved access to transportation services while also continuing to support the local taxicab industry that currently provides a crucial service to the community; and

  WHEREAS communities in Ontario have successfully implemented Vehicle for Hire By-laws that allow and regulate both traditional taxicab services and ridesharing / vehicle for hire services; and

  WHEREAS the Town of Cobourg has recently committed to undertaking an expedited review to allow for such opportunities and has committed additional financial resources to having a draft by-law prepared using external legal assistance, and an opportunity exists for the Municipality to participate in that review to the benefit of the broader area; and

  WHEREAS a coordinated approach to the regulation of vehicle for hire / ridesharing within both the Municipality of Port Hope and the Town of Cobourg could potentially set a foundation for improved services across Northumberland County,

  NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Port Hope hereby directs staff to work with Town of Cobourg staff in reviewing, supporting, and preparing a comprehensive, coordinated Vehicle for Hire By-law for both communities that takes into consideration the needs of the local taxi industry but also allows for vehicle for hire / ridesharing opportunities

  CARRIED

9.2

38/2023 

• Moved by Councillor Pearson
  Seconded by Councillor Holloway Wadhwani

  WHEREAS Committee of the Whole at their meeting held on June 20, 2023 considered Staff Report FS-13-23 regarding 2024 Community Grant and Donation Process;

  NOW THEREFORE BE IT RESOLVED THAT Council reassumes the responsibility to review and approve community grants; and

  BE IT FURTHER RESOLVED THAT Council support the calling of a Special Meeting, prior to the budget deliberations, to consider community grant applications.  

  CARRIED

9.3

39/2023

• Moved by Councillor Pearson
  Seconded by Councillor Holloway Wadhwani

  WHEREAS Council at their meeting held on July 4, 2023 considered Staff Report WE-13-23 regarding Water Treatment Plant Roof Replacement Additional Funds Request - 35 Marsh Street; and

  WHEREAS approximately 3,000 ft² of the Water Treatment Plant upper roof was severely damaged during a high windstorm weather event on December 23, 2022; and

  WHEREAS the remaining upper roof approximately 10,000 ft² should be replaced in conjunction with the insured portion due to its limited life expectancy and deteriorating  condition based on a series of recent climate change type weather events; and

  WHEREAS completing the roof replacement of both the upper and lower roof at the Water Treatment Plant at the same time is advisable; 

  NOW THEREFORE BE IT RESOLVED THAT Council approve additional funding from the Water Reserve account in the amount of $408,000 to complete the replacement and ensure the longevity of the roof at the Water Treatment Plant;

  AND FURTHER THAT Council affirm the reward of the Water Treatment Plant roof replacement to Industrial Roofing as identified as the recommended vendor through the Municipality's insurance provider.

  CARRIED

9.4

40/2023 

• Moved by Councillor Pearson
  Seconded by Councillor Holloway Wadhwani

  WHEREAS Council at their meeting held on July 4, 2023 considered Staff Report WE-14-23 regarding Contract 57-ENG-2023 - Sylvan Glen Bridge Replacement Project; and

  WHEREAS the existing Sylvan Glen bridge had mandatory Ontario Structure Inspection Manual (OSIM) inspections in 2020 and again in 2022 that concluded the bridge is in an overall fair to poor condition with recommendations for replacement in one to five years; and

  WHEREAS a detailed structure assessment and evaluation was carried out in 2021, where the assessment determined that the structure was no longer capable to withstand standard load requirements resulting in load limit signage being posted; and

  WHEREAS additional funds are required to ensure the bridge replacement can progress in a timely fashion and be completed before additional rising costs are incurred related to ongoing inflation pressures; 

  NOW THEREFORE BE IT RESOLVED THAT Council award Contract No. 57-ENG-2023 for the Sylvan Glen Replacement Bridge project to 2274084 Ontario Ltd. o/a GMP Contracting in the amount of $1,918,445.55 net HST;

  AND BE IT FURTHER RESOLVED THAT Council approve the pre-budget approval request in the amount of $400,000.00 to be funded from the the 2024 Ontario Community Infrastructure Fund (OCIF) allocation.

  CARRIED

10.

By-laws

10.1

31/2023 

• Moved by Councillor Collins
  Seconded by Councillor Pearson

  NOW THEREFORE BE IT RESOLVED THAT By-law 31/2023 being a By-law to amend Comprehensive Zoning By-law No. 20/2010, as amended for the purpose of enacting certain housekeeping changes be read a first and second time.

  CARRIED

10.2

32/2023 

• Moved by Councillor Pearson
  Seconded by Councillor Collins

  NOW THEREFORE BE IT RESOLVED THAT By-law 32/2023 being a By-law Under the Provisions of Section 34 of the Planning Act, R.S.O., 1990, c.P.13, as Amended, to Amend Zoning By-law 20/2010, as Amended, of the Corporation of the Municipality of Port Hope, for lands described as Part Lot 2 N/S Walton St. 3 N/S Walton St., 4 N/S Walton St. Hope as in PH91615; Port Hope; municipally known as 230 Walton Street, in the Municipality of Port Hope, in the County of Northumberland be read a first and second time.

  CARRIED
• Moved by Councillor Pearson
  Seconded by Councillor Collins

  NOW THEREFORE BE IT RESOLVED THAT By-laws 31/2023 and 32/2023 be read a third time, passed and that the said By-laws be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book. 

  CARRIED

11.

New and Other Business

None.

12.

County Update

Mayor Hankivsky provided an update with respect to:

• Northumberland County, Northumberland County Housing Corporation (NCHC), and Canadian Mental Health Association Haliburton, Kawartha, Pine Ridge (CMHA HKPR) announced a partnership to make more supportive housing units available in Northumberland. 
• Join EarlyON Northumberland for their new prenatal program! This two-day session on July 8^th and 9^th will explore topics related to pregnancy, childbirth, breastfeeding and newborn care.

13.

Question Period

Council -  none

Media - none

Public - J. Sculthorpe, 1685 Willow Beach Road, regarding Items 8.1 and 8.2, inquired about costs for the projects. 

14.

Confirmatory By-law

14.1

33/2023 

• Moved by Deputy Mayor Todd Attridge
  Seconded by Councillor Collins

  NOW THEREFORE BE IT RESOLVED THAT By-law 33/2023 being a By-law to Confirm the Proceedings of the Council of the Corporation of the Municipality of Port Hope at its Regular Council meeting held on July 4, 2023 be read a first, second and third time, passed and that the said By-law be signed by the Mayor and Clerk, sealed with the seal of the Corporation, and engrossed in the By-law Book.

  CARRIED

15.

Adjournment

Council Meeting adjourned at 6:50 p.m.